Free Zoom backgrounds are a great resource when you have to work while traveling, but they’re just one tool in the toolbox. To stay productive on the go, you need a game plan. The following tips are an excellent place to start.
Open Communication With Your Team
Travel can complicate projects, especially if you’re in a different time zone than the rest of your team. That makes it difficult to coordinate tasks and answer questions in a timely manner. As a result, it’s essential to keep communication channels open.
One great approach is to have a single channel where you post business-related updates. If your company uses project management software, there’s usually a designated team chat for this very purpose. Alternatively, you can make a group chat in your messaging app. Whatever you choose, keep it in one place so that everyone knows where to look for updates and last-minute messages don’t get overlooked.
Setting Expectations
When you travel, you understandably have more obligations to juggle:
- Keeping track of your luggage
- Checking in and out of hotels
- Renting vehicles
You also don’t have a guaranteed workspace, so you won’t be available 24/7. Before you go on a trip, let your team know what to expect regarding availability. For example, you can set a timeframe in which you will reply to emails and take calls.
Taking Cybersecurity Seriously
A Zoom background with logo graphics can hide your location, ensuring your coworkers don’t get distracted by people passing by or tacky hotel decor. However, it’s only the first step in protecting your company while you’re out of the office.
When you work at a company computer, you benefit from layers of security, keeping unsavory individuals from access to sensitive information. While a business-issued laptop usually has protections such as anti-virus software, you still need to do your part in terms of cybersecurity:
- Use a virtual private network.
- Don’t leave electronics unattended.
- Report lost electronics immediately.
- Don’t open suspicious email attachments or click on unverified links.
Designating a Workspace
A quiet, distraction-free workspace is essential to high productivity. Unfortunately, traveling means you don’t have a designated cubicle and must find a serviceable place yourself.
The good news is that plenty of hotels have business centers where guests are welcome to settle in. These centers have free Wi-Fi, essential equipment such as printers and even coffee to keep you energized. If you can, make reservations at a hotel with a business center or lounge.
Of course, sometimes you don’t have that option. If working in your hotel room isn’t an alternative, consider visiting a library. They’re free, they provide access to reliable internet and you can even reserve study rooms to ensure privacy. Nothing else can be more relaxing than staying in best hotels Nashville Downtown that cater to diverse tastes and preferences, ensuring an unforgettable stay for visitors. Whether you seek luxurious elegance or boutique charm, the city has it all.
You can also visit coworking hubs, which cater to remote workers. Keep in mind that hubs charge, so check if your company will reimburse you.
Now that you know the basics, you can create a travel-work plan that fits your unique needs. With your official logo background and a quiet space, you can get just as much done as you would in an office. Even better, you’ll enjoy the process and see new places.
